Privacy Policy for Boards Impact Forum

Privacy Policy

Last updated: 17 November 2025

Boards Impact Forum respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect your personal information in accordance with the General Data Protection Regulation (GDPR).

This policy applies to our website www.boardsimpactforum.com and all related communications and events organized under the Boards Impact Forum initiative.

1. Who We Are

Boards Impact Forum is the Nordic Chapter of the Climate Governance Initiative of the World Economic Forum. The initiative is currently hosted by:

Next Agents Konsult AB

Org. no: [Insert org number if needed]

Bergsringen 19, 17740 Järfälla, Sweden

Email: fernanda.torre@boardsimpactforum.com

Phone: +46 72 545 20 79

2. What Personal Data We Collect

We collect and process the following categories of personal data, depending on your interaction with us:

  • Full name
  • Email address
  • Job title or role
  • Information about board mandates (e.g. which boards you serve on)
  • Organization name (optional)
  • Country of residence (optional)
  • Technical data from cookies and website analytics (IP address, browser type, referring pages, etc.)

3. How We Collect Your Data

We collect data through:

  • Newsletter subscriptions (e.g. Mailchimp forms)
  • Event and training registrations (e.g. Eventbrite, Zoom)
  • Contact or application forms on our website
  • Analytics and cookies via tools like Google Analytics or Matomo
  • Voluntary submissions through surveys or polls

4. Legal Basis for Processing

We process your personal data based on:

  • Consent – When you subscribe to our newsletter or register for events.
  • Contractual necessity – When we need to communicate with you as a participant in one of our programs.
  • Legitimate interests – For internal administration, program development, or communication with our professional community.
  • Legal obligations – When required to comply with applicable laws or regulations.

5. How We Use Your Data

Your personal data is used for the following purposes:

  • To send newsletters and updates about our activities
  • To manage event and training registrations
  • To improve our programs and services
  • To conduct community outreach and stakeholder engagement
  • To comply with legal and reporting obligations
  • To analyze website traffic and improve user experience

We do not use your data for profiling or automated decision-making.

6. How Long We Keep Your Data

We retain your personal data indefinitely, unless:

  • You withdraw your consent (e.g. unsubscribe from the newsletter)
  • You request that your data be deleted
  • We determine that the data is no longer necessary for the purposes collected

7. Sharing Your Data

We do not sell your personal data. However, your data may be shared with trusted third-party service providers who help us operate our website and deliver our programs, including:

  • Mailchimp (email marketing)
  • Zoom (webinars and online meetings)
  • Eventbrite (event registration)
  • Google Analytics (website traffic analysis)
  • WordPress / CMS plugins (website hosting and forms)

Some of these providers are based outside the EU/EEA, in which case we ensure that adequate safeguards (such as Standard Contractual Clauses) are in place to protect your data.

8. Cookies and Tracking

Our website uses cookies to:

  • Analyze traffic and usage patterns
  • Improve user experience
  • Remember user preferences

You can manage cookie preferences through your browser settings. By continuing to use our site, you consent to our use of cookies.

9. Your Rights Under GDPR

You have the following rights under the GDPR:

  • Right to access – You can request a copy of the personal data we hold about you.
  • Right to rectification – You can ask us to correct inaccurate or incomplete data.
  • Right to erasure – You can request deletion of your data (“right to be forgotten”).
  • Right to restrict processing – You can request limited use of your data.
  • Right to data portability – You can request your data in a structured format.
  • Right to object – You can object to processing based on legitimate interests or direct marketing.

To exercise any of these rights, please contact us at: fernanda.torre@boardsimpactforum.com

If you are not satisfied with how we handle your data, you also have the right to lodge a complaint with Integritetsskyddsmyndigheten (IMY) – the Swedish Authority for Privacy Protection: https://www.imy.se

10. Updates to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website. We recommend checking this page regularly to stay informed.

Last updated: 17 November 2025