Privacy Policy for Boards Impact Forum

Privacy Policy

Last updated: 19 March 2026

Boards Impact Forum

Hosted by Next Agents Konsult AB

Last updated: March 2026

1. Introduction

Boards Impact Forum (“we”, “our”, “us”) is committed to protecting personal data and ensuring transparency in how information is collected, used, and safeguarded.

Boards Impact Forum is hosted by:

Next Agents Konsult AB

Bergsringen 19, 17740 Järfälla, Sweden

Organization number: 559447-5559

This Privacy Policy explains how we process personal data in connection with our programs, events, and professional network activities.

2. Scope of This Policy

This policy applies to personal data collected through:

  • Participation in training programs and webinars
  • Membership and community engagement via GlueUp
  • Communication and outreach activities
  • Event registrations and related interactions

We do not collect personal data directly through our website, and we do not use cookies on our website.

3. Personal Data We Collect

Depending on your interaction with us, we may collect:

  • Name
  • Email address
  • Professional title and organization
  • Contact details
  • Participation history (events, programs, webinars)
  • Payment information (processed via third-party platforms such as LearnWorlds)

We do not intentionally collect sensitive personal data.

4. Purpose of Processing

We process personal data for the following purposes:

  • Delivering training programs and educational content
  • Managing event participation and registrations
  • Maintaining and developing our professional board network
  • Sharing insights, invitations, and relevant content
  • Communicating with participants and stakeholders
  • Improving our programs and services

5. Legal Basis for Processing

We rely on the following legal bases under GDPR:

  • Contractual necessity: to deliver training programs and events
  • Legitimate interest: to maintain professional relationships and share relevant content with participants and network members
  • Consent: where explicitly required (e.g., specific communications or registrations)

We may contact past participants based on legitimate interest where the communication is relevant to their professional engagement with us.

6. Data Sharing

We only share personal data when necessary and in a controlled manner.

This may include:

  • Co-organizers and partners (only when jointly organizing events or programs)
  • Service providers, including:
    • GlueUp (membership and event management)
    • LearnWorlds (training platform and payments)
    • Zoom (webinars and virtual events)
    • Mailchimp (email communications)

We ensure that data sharing is limited to what is necessary and aligned with the purpose of the collaboration.

7. International Data Transfers

Some of our service providers are based outside the EU/EEA, including in the United States.

When transferring personal data internationally, we rely on appropriate safeguards, such as:

  • Standard Contractual Clauses (SCCs)
  • Other GDPR-compliant transfer mechanisms

8. Data Retention

We retain personal data as follows:

  • General participant data: up to 10 years
  • Members and alumni: retained on an ongoing basis to support long-term engagement
  • Inactive contacts: deleted after 5 years of inactivity

Retention periods are based on the need to maintain professional relationships and document participation history.

9. Data Security

We implement appropriate technical and organizational measures to protect personal data, including:

  • Restricted access to authorized personnel only
  • Use of secure platforms and systems
  • Organizational policies governing data handling
  • Measures to prevent unauthorized access, loss, or misuse

10. Your Rights

Under GDPR, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion of your data
  • Object to processing based on legitimate interest
  • Request restriction of processing
  • Request data portability (where applicable)

To exercise your rights, please contact us using the details below.

11. Contact

For questions about this Privacy Policy or how your data is handled, please contact:

Next Agents Konsult AB

Email: fernanda.torre@nextagents.se

12. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or regulatory requirements. The latest version will always be available upon request.

13. Position on Responsible Data Use

Boards Impact Forum operates at the intersection of governance, sustainability, and AI. We recognize that responsible data use is a critical component of trust, accountability, and long-term value creation.

We are committed to continuously strengthening our data governance practices in line with emerging standards and expectations for responsible and ethical use of data.